Serving Cabot and the Region with Quality Arts Experiences
"Community is what we do together!"
Cabot Arts and Music Festival
Volunteers needed for:
Festival Set Up and Break Down
Ticketing / Admissions Gate
Artist Merchandise Tent
Volunteers signed up prior to July 22nd are invited to attend a
Pre-Festival Volunteer, Staff and Sponsor Thank You Party
Sunday, July 23rd from 3-5pm at the Landmark Schoolhouse
(1643 VT-215) in Lower Cabot with Live Music and BBQ!
Music will be Django-style Gypsy Jazz with D.Davis and Greg Hayes!
These Volunteer Task Descriptions from 2022 will be updated prior to this years festival!
All volunteers will check in at the Admissions Gate to collect their VIP wristband
Festival Set-up and Break Down/Clean Up: Specific jobs are fluid dependng on what needs to be done. Take the lead from Sky or Dana as to what to do in real time.
Parking: Parking areas throughout Cabot Village will be marked with signs along the road. Volunteer will stroll through the village looking for inappropriately parked cars. Pay specific attention to anyone parking where it is clearly marked “No Parking.” If someone is parked in such a zone, then write down licence plate, make and model of vehicle, bring it to the stage, and give it to the M.C. (Rik Palieri during the afternoon / Dana in the evening). Permitted parking zones include: Town Hall, Cabot School, Masonic building, the 2 Recreation lots, and on streets throughout the village where it is not posted., “No Parking.”
Ticketing / Admissions Gate: Admissions will be accepted for:
Full Day - $50 - Orange cloth wristband
Half Day Afternoon - $30 - Yellow tyvek wristband
Half Day Evening - $30 - Blue tyvek wristband
Volunteers will check in at the Gate and be given a “VIP” wristband.
There will be a list of people who have paid in advance. Payments can be taken in: Cash, Check (made out to “Cabot Arts”) or Credit. The Front Gate Manager will brief all ticketing volunteers on how to use the Square payment system with the iPad. Customers will each be handed their wristband, and offered a program guide. Please inform customers that they’ll need to display their wristband upon re-entering. Please be mindful of those who are “re-entering” after having exited the Common. They will have to show you their valid wristband.
Artist Hospitality: You will be based in the area around the Greenroom (basement of Cabot Church) and the “Backstage Tent” next to the stage. Direction will taken from hospitality coordinator, Jaime Pransky. Duties will mostly include making sure the food and beverage offerings are stocked and clean. If there is anything that an artist desires in particular, please find a way to provide it. In the times when there is “nothing to do” you can be in either the kitchen of the church or you can monitor the “Artist Access” gate to make sure that festival patrons don’t use that as a path in and out of the festival grounds. Instead, please direct them to the gate by the vendor market.
Kids Activities: This is a fluid shift of doing whatever needs to be done in the moment. Direction will be taken from Kids Activities director, Mary Saggerson at the Kids Tent.
Sell Artist Merchandise: The “Artist Mercantile” tent will be set up adjacent to the Main Stage tent. The artists themselves will be in charge of laying out their merchandise to sell. Your job is to be present at the table and to facilitate any cash and check sales while the artists are not present. (Money should be kept in the folder and envelopes provided.) The artists have been asked to be available after their performances and will likely be able to make sales with thier own credit card system.
Site Maintenence: Duties include:
Making sure the Common looks reasonably tidy at all times. Trash and Recycle bins will be placed in convenient locations throughout the Common.
Every so often check in on the wash-station/portalet area to make sure everything is in order. Supplies (towels, TP, sanitizer, etc.) will be kept in a recepticle near the wash-up sink.
Casually and discreetly monitor patrons’ wristbands. Orange and Yellow during the afternoon program. Orange and Blue during the evening program. (Volunteers will wear the “VIP” wristbands which are good for the entire day.)
Note: there are three “gates” to the Common: 1) The main ticketing gate will be monitored by the gate volunteers. 2) The “artist access” gate, we will do our level best to insure that gate is only used by artists and staff. 3) The “vendor access” gate, which patrons will be directed to use to go back and forth between the Common and the programs in the United Church. It is advised to linger in that vendor-access area when not engaged in other duties to ensure that folks without wristbands don’t sneak in.